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Accounts Payable Coordinator

Day Shift Monday- Friday
Position Type: 

 All aspects of Accounts Payable – Invoice matching, entry and cheque processing, filing and dealing with vendor inquiries

  • Print off invoices/statements as required from e-mails and open invoice/statement related mail
  • Match invoices to purchase orders, purchase requisitions, receiving slip/work order – follow-up on discrepancies
  • Ensure appropriate approvals are obtained and processed per company policy before payments are made
  • Work with Senior Financial Analyst and VP Finance to determine cash flow availability to pay vendors, paying within payment terms and adherence to payment deadlines for key vendors
  • Reconcile A/P at month end to General Ledger
  • Process vendor payments as required – ensure disbursement package is complete for review. Work with Senior Financial Analyst to setup EFT/Wire payments.
  • Handle vendor inquiries for payments as well as internal inquiries into payables
  • Reconcile monthly vendor’s statements as required.
  • Review aged accounts payable report and reconcile at month end to general ledger to ensure invoices that are old or have disputes are paid/handled appropriately
  • Review aged report so that only relevant invoices/credits appear.
  • Create and maintain A/P files as well as all contract files.
  • Set up of Vendor profiles which includes processing of Credit applications and maintaining Company profile information
  • Follow and comply with Cube Management System (CMS)
  • Back-up as required for departmental vacations
  • Assist with any other tasks or projects as required
Skills and Education: 
  • 5-6 years related work experience in accounting, accounts payable (specifically)
  • Demonstrated flexibility and responsiveness with working on multiple and varied requests and/or projects
  • Professional demeanor – excellent interpersonal, verbal and written communication skills
  • Strong attention to detail
  • Resourceful, take initiative to coordinate vendor issues
  • Able to work independently with minimal supervision, as well as in a team environment with frequent interruptions and changing priorities
  • Completion of OSSGD, some college courses specifically in accounting required
  • Strong organizational skills
  • Proficiency in Microsoft Office Programs – especially Excel, Outlook, and Word
  • Experience in a fully integrated ERP system is a must preferably Microsoft Dynamics